The client can pay a certain amount before the event and the rest later on. Let both parties decide accordingly as to how they wish for the payments to happen. That way, any disputes can be avoided if the client thinks the budget was something different all along. Payment schedule: Event planners can choose to disclose the total budget they have in mind for the event in question. If outside vendors are included in the event, it should be specified as to what they will be employed for. The contract should also include terms regarding the venue, catering, monitoring of the event, availability of on-site event staff, or provision of audio-visual equipment. Scope of services: All the services provided by the event planning company should be clearly outlined in the event planning contract. What Should an Event Planning Contract Sample Template Include?Ī sample event planning contract template must include the following features: As an event planner, you have to convey to your client the things you can and cannot provide so that there are no confusions or misunderstandings later that lead to differences in opinion. Transform and reflect these clauses on the event planner contract. Once both the parties sit down and keep their demands and requirements on the table, solutions can be achieved, and deals can be agreed on. Both the client as well as the event planner may have some ideas to pan out the event in question. What is an Event Contract?Īn event planning contract is an event contract agreement made between an event planner and the client. Organizers, guests, speakers, as well as participants benefit from having a well-drafted event planner contract. Whether it is a wedding you are planning, a gathering with friends and family, or even a corporate event, having an event planner contract in place keeps everything watertight with all the details jotted down under one umbrella. In this age, you need to ensure that an event runs smoothly from the beginning to the end. Just £35.00 + VAT will provide you with 1 year's unlimited access to download all/any documents from the Business Folder.Event planner contracts are crucial today. These Contracts are part of the Business Documents Folder. Videographer’s Agreement (Non-Commercial).Wedding Planner Services Agreement (B2C).Photographer's Agreement (Commercial Photos).Photographer's Agreement (Non-Commercial Photos).Catering Agreement (Medium - Large Functions) (B2B).Catering Agreement (Medium - Large Functions) (B2C).Catering Agreement (Small Functions) (B2B).Catering Agreement (Small Functions) (B2C).Event Management Agreement (Business to Consumer). Key provisions will set out the scope of the services you provide, payment provisions and - most importantly in this area of business - protection from last minute event cancellations and changes.Ī suitable contract will provide clarity, certainty and protection for both parties and facilitate the negotiation and execution of a smooth-running transaction. Having a written agreement (contract) in place to cover the provision of services is always advisable. Above and central to all however is the client.įlexibility is key to meeting a client’s needs, however this should always be balanced with your own business needs. Hospitality, events and functions are multifaceted, often involving a management planning team, a venue, caterers, live or recorded music, or other entertainment and photographers.
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